Preparing for an IETF Meeting

It is strongly recommended to review this information even if you have participated in a past IETF meeting using Meetecho.

General notes

For IETF meetings, all onsite and remote session chairs and participants will need to sign into each session in which they participate using a Web browser.

For IETF meetings an IETF Datatracker login and Meetecho will be used (by chairs and participants) to generate session blue sheets (attendance lists) and to manage a unified queue for all participants, both remote and in-person. A special version of Meetecho designed to work on mobile devices will be available for in-person participants.

Information for participants

Remote participants will use the Web-based Meetecho client as with past fully-online meetings. Participants at the meeting venue in London are able to use a streamlined mobile-friendly version of Meetecho during sessions. A Meetecho guide for meeting participants is available and will be updated several weeks before each meeting.

Onsite participants in sessions and other IETF-controlled rooms will be required to wear an FFP2/N95 masks or better. In meeting rooms, active speakers, defined as those who are at the front of the room presenting or speaking in the mic queue, can remove their mask while speaking. See the IETF meeting FAQ for further details.

Information for session chairs

All session chairs whether onsite or remote will use the full version of Meetecho. A Meetecho guide for session chairs is available and will be updated several weeks before each IETF meeting.

• Session chair checklist
• Session starter slides
• 1-minute video for onsite chairs
• 3-minute video on how to manage session materials in Meetecho

Additional information and resources related to organizing and managing meetings are available on the IETF Chairs wiki.

Self-schedule test sessions for chairs

As with past meetings, session chairs can schedule sessions on-demand to test set ups and arrange run throughs with presenters. This feature is available for working group and research group chairs. These test sessions do not create interim meetings.

Onsite testing

An example session room will be available at the meeting venue for onsite session chairs and participants to test their setups ahead of meeting sessions:

Room G316 from 12:00-17:00 on 26 March 2023

More information and questions

Questions should be sent to support@ietf.org.