Request An Additional Meeting

If your company or organization wants to hold a private meeting during the IETF meeting week, the IETF may have space available, for a fee. Please use the form below to submit your request.

In depth

Request Form

There is no fee to use IETF meeting space for public, IETF-related meetings. The IETF provides two first-come, first-served meeting rooms (see meeting wiki) for this purpose. However, if those rooms are already fully booked AND if the appropriate Area Director approves your request, the Secretariat will attempt to find another room for your meeting.

Please use the form below to request use of IETF meeting space if the intended purpose of your meeting is one of the following: corporate, affiliate organization, Bar BOF or a community work group.Your request will be forwarded to the appropriate person for review. For more information, please see the IETF meeting policy

Company or Meeting Name (required):
Your Name (required):
Your Email (required):
Your Phone (required):
IETF Meeting Number:IETF- (digits only please)
Desired Meeting Date (required): (mm/dd/yyyy please)
Alternate Meeting Date (required): (mm/dd/yyyy please)
Number of Days:
Meeting Type (required):
If IETF meeting, select appropriate Area.
If external meeting, select corporate or non profit as appropriate (Room Rental Cost for certain types: $750 for 1/2 day, $1,250 for full day)
Additional Contact Name:
Additional Contact Email:
Additional Contact Phone:
Expected Attendance (required):
Desired Meeting Start Time (required): (hh:mm please)
Desired Meeting End Time (required): (hh:mm please)
Room Configuration (See Diagram)(required):
Speakerphone Requested? ($150 charge)
LCD Projector Requested? ($350 charge)
Food/Beverage Requested?
Coordination Fee: $200 per service
Comments:
Note: Please do not put links in this form.
To send this request now: