IETF meeting terms and conditions

This page provides information about IETF meeting registration types and fee payment options, and the terms which apply to IETF meeting participation.

Registration types

Week Pass is for all or any part of the meeting and includes admission to all working group sessions, plenaries, welcome reception (cash bar) and afternoon break refreshments. Part of the fee is used to support other IETF activities, such as the RFC Editor, Secretariat and IETF LLC administration services.

Student registration is available for full-time students and provides access to all meeting sessions including working group sessions, plenaries, welcome reception (cash bar) and afternoon break refreshments. Proof of full-time student status is required.

One Day Pass registration includes access to any one day of meeting sessions and breaks, plus the Sunday Tutorials and Welcome Reception, and the Plenary sessions.

Hackathon Only registration provides access only to the IETF Hackathon held in conjunction with an IETF meeting.

Payment options

Registration fees may be paid by MasterCard, Discover, Visa, American Express, and PayPal.

For payments to be made after 1200 local time on the first day of the meeting, please visit the on-site registration check-in when you arrive on site.

Changing registration types

Anyone who registers as an onsite participant and then needs to participate remotely is able to convert their registration at the same fee tier at any time, with the difference in fee refunded.

For example, if you register and pay for onsite participation during the early bird registration period and then need to convert that to remote participation, you will get the early bird remote participation fee rate even if we are one week from the meeting. To change your registration type, please email support@ietf.org and the Secretariat will help you convert your registration.

Cancellation/Refund Policy

  1. Refunds are subject to a 10% (ten percent) service charge. Note: this fee is waived in the event that cancellation is due to denial of entry visa.
  2. Cancellations and requests for refunds must be received five (5) working days before the first day of the meeting. Refund requests will not be honored beyond this point.
  3. For registration fees paid via credit card, refunds will only be issued to the credit card originally charged.
  4. Contact the IETF Registrar at support@ietf.org to cancel and request a refund.

Recordings

The IETF routinely makes recordings of online and in-person meetings, including audio, video and photographs, and publishes those recordings online. If you participate in person and choose not to wear a red “do-not-photograph” lanyard, then you consent to appear in such recordings and if you speak at a microphone, appear on a panel or carry out an official duty as a member of IETF leadership then you consent to appearing in recordings of you at that time. If you participate online, and turn on your camera and/or microphone, then you consent to appear in such recordings. This consent cannot be later withdrawn.

Health considerations

Attendees will be required to take necessary precautions while attending IETF meetings, including complying with all COVID-related requirements that apply to the event venue or that are otherwise communicated to me by the IETF. While taking such precautions may reduce risk, any in person participation includes possible exposure to, and illness from, infectious diseases. During the registration process, you will be required to acknowledge that by choosing to attend meetings in-person, you knowingly and freely assume all such risks related to illness and communicable disease due to travel to or attendance at an event hosted by the IETF.